Novel Publicity AI Usage Policy

Last Updated: June 29, 2026


At Novel Publicity, we believe in radical transparency and informed consent. As technology evolves, our commitment to protecting our authors' intellectual property and brand reputation stays our top priority. We refuse to operate in the shadows. We make decisions with you, not for you.

1. Our Core Philosophy: Opt-In and Informed Consent

We operate on a strict opt-in basis. No client is ever forced to use AI tools. Every client sets their AI preferences with us during onboarding, so your comfort levels are recorded and respected from Day 1.

Right to change: You can update any answer anytime. Just ask your account manager, or update your preferences in your client portal, and we'll apply it right away.

Privacy of choice: Your preferences are confidential. We track them internally to stay compliant, but we never share your stance publicly.


2. Where You Tell Us AI May Help

You decide, category by category, where we may use AI to support your work. For each one, you choose Approved, Declined, or Need more info (which simply means "let's talk it through first"):

  • Research and Organization
  • Copywriting
  • Images
  • Videos

A human always prompts, reviews, edits, and approves anything AI touches. We never auto-post from an AI tool to your public platforms, and we never create fake reviews or testimonials.


3. How We Handle Approvals

You also tell us how you'd like approvals handled going forward:

  • Critical: Review every piece before it goes out.
  • Flexible: Review major launches only.
  • Hands-off: You trust the team to write, create, and publish to keep things moving.


4. The "Amazon Page" Boundary

When you approve AI help with copywriting, we hold a strict data boundary to protect your copyright.

  • Public data only: We use a specific prompt library that works solely from public information on your Amazon product page (your blurb, public reviews, author bio, and categories).
  • No content upload: We never upload your manuscripts, excerpts, or sensitive intellectual property into AI tools.
  • No training: Your work is never used to train AI models for other clients.


5. Visuals: Graphics and Video

Whether we use AI for images or video is entirely up to your Images and Videos preferences above. Prefer a fully human touch? Decline those, and every asset is hand-made.

If you create AI assets privately and want them in your marketing, just send them over. We're here to support your strategy, not gatekeep your choices.


6. Keeping Our Emails on Record (Your Choice)

You can also choose whether we keep our email correspondence with you on record in the CRM. If you say yes, we hold onto our emails so your management team can review them and turn key action items into to-dos for your account team automatically. Either way, only management and the people on your account can ever see them, never the whole company. It's optional, and you can change your mind anytime.


7. Manuscript to Marketing: The One Tool That Reads Your Book

Manuscript to Marketing (M2M) is our self-service tool that turns your book into a ready-to-use marketing kit, and as a client you get discount codes to use it. M2M is the one place where your full manuscript is actually read, because that's how it finds the angles, hooks, and emotional promises your readers respond to.

Here's the part that matters: our team never uploads your manuscript. You upload it yourself, directly, and only when you explicitly consent by submitting it. And we built serious privacy guardrails around it:

  • No AI training. We use paid, commercial API integrations whose license explicitly prohibits the providers from using your data to train their models. Your story stays yours, not fodder for the algorithm.
  • A short processing window. While your manuscript is analyzed, it's held in our organizational Google Workspace with enterprise-level encryption. Once the report finishes (usually under 10 to 15 minutes), the file is automatically deleted from the drive.
  • Private, self-hosted infrastructure. Our workflow engine runs on a private server managed only by Novel Publicity, so your data never passes through a third-party automation platform.
  • A 48-hour server scrub. For exactly 48 hours, a backup stays in our encrypted, 2FA-protected database solely for troubleshooting. After that, a server-side script permanently deletes the file.

Using M2M is entirely at your discretion.


Questions?

If you have questions about this policy, the tools we use, or how your data is handled, contact your account manager. To update your AI preferences or approval settings, just ask your staffer or change them in your client portal.